HAMPTON CITY SCHOOLS EVERY CHILD, EVERY DAY, WHATEVER IT TAKES!

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HUMAN RESOURCES

You'll love teaching and working in Hampton City Schools!

 

Customer Service is the core of everything we do in the HCS Human Resources Department. Our collective goal is to provide HCS employees the assistance they need to give their very best to Hampton children. We are committed to continuous learning and improvement so that our employee customers receive "world class" service and genuine support.

 

Thank you for your interest in Hampton City Schools.
For employment opportunities & applications please see JOB VACANCIES

 

Background Checks: The School Board shall require prospective employees, whether full-time or part-time, permanent, or temporary, to submit to fingerprinting and to provide personal descriptive information to be forwarded along with the employee's fingerprints through the Central Criminal Records Exchange to the Federal Bureau of Investigation for the purpose of obtaining criminal history record information regarding such employee.

 

Employee Organizations (unions) Virginia law does not allow for unions.

FULL TIME EMPLOYEES

Thursday, July 15, 2021
Friday, July 30, 2021
Friday, August 13, 2021
Monday, August 30, 2021
Wednesday, September 15, 2021
Thursday, September 30, 2021
Friday, October 15, 2021
Friday, October 29, 2021
Monday, November 15, 2021
Tuesday, November 30, 2021
Wednesday, December 15, 2021
Thursday, December 30, 2021
Friday, January 14, 2022
Monday, January 31, 2022
Tuesday, February 15, 2022
Monday, February 28, 2022
Tuesday, March 15, 2022
Thursday, March 31, 2022
Friday, April 15, 2022
Friday, April 29, 2022
Friday, May 13, 2022
Tuesday, May 31, 2022
Wednesday, June 15, 2022
Thursday, June 30, 2022

PART TIME EMPLOYEE, NON-CONTRACTED EXTRA EARNINGS HOURS, OVERTIME HOURS

June 16-30 Thursday, July 15, 2021
July 1-15 Friday, July 30, 2021
July 16-31 Friday, August 13, 2021
August 1-15 Monday, August 30, 2021
August 16-31 Wednesday, September 15, 2021
September 1-15 Thursday, September 30, 2021
September 16-30 Friday, October 15, 2021
October 1-15 Friday, October 29, 2021
October 16-31 Monday, November 15, 2021
November 1-15 Tuesday, November 30, 2021
November 16-30 Wednesday, December 15, 2021
December 1-15 Thursday, December 30, 2021
December 16-31 Friday, January 14, 2022
January 1-15 Monday, January 31, 2022
January 16-31 Tuesday, February 15, 2022
February 1-15 Monday, February 28, 2022
February 16-29 Tuesday, March 15, 2022
March 1-15 Thursday, March 31, 2022
March 16-31 Friday, April 15, 2022
April 1-15 Friday, April 29, 2022
April 16-30 Friday, May 13, 2022
May 1-15 Tuesday, May 31, 2022
May 16-31 Wednesday, June 15, 2022
June 1-15 Thursday, June 30, 2022
June 16-30 Friday, July 15, 2022

 

Your benefits contact is determined by the first letter of your last name:

A – G (757) 727-2106 - Sharmaine Alexander-Riggins
H – Q (757) 727-2107 - Sally Seidnitzer
R – Z (757) 727-2326 – Nicole Samuelson

BenefitHub
https://hcs.benefithub.com

 

Cigna
https://www.cigna.com/

 

Employee Health & Wellness Center
(757) 315-8100 2238 Todds Lane, Hampton VA Monday - Thursday 7:00am – 6:00pm Friday - Saturday 8:00am – 1:00pm

 

Employee Pharmacy
(757) 224-9681 2238 Todds Lane, Hampton VA Monday - Thursday 8:00am - 6:00pm (closed 1:00 - 2:00 for lunch) Friday - Saturday 9:00am - 1:00pm

Genworth LTC

(866) 859-6060

 

Hampton City Schools Human Resources
(757) 727-2300

 

HRECU
(757) 838-0707

 

LegalGuard Legal Plan
(888) 416-4313 hampton.vsc-legalease.com

Delta Dental

http://www.deltadentalva.com/

 

MetLife Auto & Home®
(800) GET-MET 8 [(800) 438-6388] www.metlife.com/mybenefits

 

Optima EAP
(800) 899-8174

Purchasing Power
Customer Service
(800) 903-0801 hcs.benefithub.com

Unum Voluntary Benefits

(800) 635-5597 www.unum.com

 

Virginia Retirement System
(888) VARETIR [(888) 827-3847] www.varetire.org

 

UniView Vision
(888) 884-8428 www.unicare.com

 

Minnesota Life
(800) 441-2258

 

P&A Group
(800) 688-2611 www.padmin.com

 

Voya 403(b) Retirement Plan
757-333-7377

 

Delta Dental Website

Basic Plus Plan Summary
Basic Plan Summary


A new employee with Hampton City Schools has 30 days from the first date of employment or change in status from part-time to full-time employment to enroll in benefits. The enrollment period expires after 30 days and new elections, changes, and certain canceslations cannot be made until the next open enrollment period, generally during the summer with an effective date of October 1. Changes can be made mid-year if a qualifying life event occurs such as a change in marital status, birth/adoption, death, or other qualifying event. If a qualifying life event occurs, an employee has 30 days from the date of the event to request a change. Please see the ‘Qualifying Live Events’ tab for more information.

Disability Insurance

 

If you are eligible for Standard short/long term disability payments please call 1-800-378-2395 or visit www.standard.com to initiate your disability claim.

Hybrid employees please contact Shari Huggar to initiate your file at (757)727-2325 or shuggar@hampton.k12.va.us.

 

If you have any questions please contact Shari Huggar @727-2325 or shuggar@hampton.k12.va.us.

Cigna is our current Employee Assistance Program (EAP) vendor. All Hampton City Schools employees and household family members are eligible for the following benefits:

› 5 face-to-face counseling sessions with a counselor in your area, as well as video-based sessions.

› Legal assistance: 30-minute consultation with an attorney, face-to-face or by phone.*

› Financial: 30-minute telephone consultation with a qualified specialist on topics such as debt counseling or planning for retirement.

› Parenting: Resources and referrals for childcare providers, before and after school programs, camps, adoption organizations, child development, prenatal care and more.

› Eldercare: Resources and referrals for home health agencies, assisted living facilities, social and recreational programs and long-distance caregiving.

› Pet care: Resources and referrals for pet sitting, obedience training, veterinarians and pet stores.

› Identity theft: 60-minute consultation with a fraud resolution specialist.

To initiate services, call 877-622-4327 or log in to myCigna.com.
Employer ID: hcs
(Needed for initial registration only)

If already registered on myCigna.com, simply log in and go to the EAP link under Coverage.

EAP Overview Flyer (pdf)

Family Medical Leave Act (FMLA)
Hampton City Schools (HCS) strives to support families and recognizes the challenges that employees face in balancing work and family demands. Therefore, HCS extends family and medical leave benefits to eligible employees in full accordance with the federal Family and Medical Leave Act (FMLA). Additionally, HCS extends the same rights and benefits to employees who do not qualify under the federal law, but do qualify under HCS specific alternative eligibility rules.


Eligibility

Employees employed with HCS for at least 12 months and have worked at least 1250 hours and meet the FMLA federal guidelines. They are eligible for up to 12 weeks, or 60 scheduled workdays of unpaid job protected family and medical leave per year. Sick or vacation leave may be used in conjunction with FMLA.

Employees who do not meet the qualifications for FMLA eligibility may use the alternate Hampton City Schools policy. They are eligible for up to 6 weeks, or 30 scheduled workdays of unpaid job-protected FMLA leave. Sick leave may be used in conjunction with the HCS alternate policy.


FMLA Poster


Leave Donation

An employee may request leave donation if they meet the guidelines requirements. Please refer to HCS Policy GCBDJ-R, Leave Donation and Transfer.


Concurrent With Other Leave

The 60 or 30-day FMLA entitlement may incorporate periods of both paid and
unpaid leave. All paid leave accrued by the employee must be utilized before
the employee is approved to take FMLA leave on an unpaid status except when
the employee is also on worker’s compensation leave or elects to utilize
disability benefits. However, an employee who elects to use disability benefits
must use available paid leave to fully cover the applicable elimination period
whenever possible. FMLA leave runs concurrently with other forms of leave
whenever possible, including worker’s compensation leave.


Benefit Continuation

Hampton City Schools will continue to pay its portion of your benefits while you are on job-protected leave under FMLA, however, the employee will be responsible for their portion of the premiums in order to continue coverage.


Reinstatement

Employees are required to provide Human Resources with a completed return to work certification from their physician when out for employee’s own serious health condition. This must be received in the Human Resources office before the employee can return back to work.


Disability Insurance

 

If you are eligible for Standard short/long term disability payments please call 1-800-378-2395 or visit www.standard.com to initiate your disability claim.

Hybrid employees please contact Shari Huggar to initiate your file at (757)727-2325 or shuggar@hampton.k12.va.us.

 

If you have any questions please contact Shari Huggar @727-2325 or shuggar@hampton.k12.va.us.

Personal Leave – School Board Policy GCBDC

Employees who are eligible to accrue sick leave are also eligible for personal leave.  Personal leave is provided to enable employees to attend to personal needs that cannot be addressed at times other than their regular hours and days of work.  Employees are advanced personal leave at the beginning of the school year based on the following schedule:

           
Sick Leave Balance as of July 1st of      
                        Each School Year                           Personal Leave Credit
                         0 - 40 days                                                  3 days
                         41 -79 days                                                 4 days
                         80+ days                                                     5 days


Sick Leave and Bereavement
– School Board Policy GCBDA

All regular full-time employees are eligible to accrue 1 day of paid sick leave each month the employee is in an active payroll status.  Regular part-time teachers (defined as employees paid on the teacher scale) and job share employees are eligible to accrue .5 days of sick leave each month the employee is in an active payroll status.


Vacation Leave
– School Board Policy GCBDGE

Regular full-time, 12-month employees accrue vacation leave at the following rates:

            0 to 5 years of service                          1.00 day per month

            6 years to 10 years of service                   1.25 days per month

            11 or more years of service                      1.50 days per month


Employees are eligible for the full monthly accrual of vacation leave for which they are eligible in every month during which the employee earns at least 50% of his/her regular salary/wages for his/her primary assignment.


Vacation is accrued monthly and employees are eligible to use vacation leave once accrued.  Employees are not authorized to use vacation accruals in advance of the accrual of such leave.  Leave must be posted to the employee’s leave balance to be considered as accrued.


Leave Donation and Transfer
– School Board Policy GCBDJ

The voluntary transfer of sick leave will be authorized on a case-by-case basis when an employee has exhausted all other leave and still has a legitimate need for sick leave.  The intent of this policy is to ensure continuation of salary and benefits for those employees, who because of a catastrophic illness or injury or the need to care for an immediate family member with a catastrophic illness or injury, will have to be absent for an extended period of time.  Such transfer of leave shall be aaauthorized by the Executive Director of Human Resources and shall be in accordance with regulations established by the Superintendent.


Sick Leave Bank
– School Board Policy GCBDK

 

Sick Leave Bank Guidelines

 

Holidays – School Board Policy GCBE

12-month employees should refer to their work schedule for non-scheduled work days.

 

HCS offers additional types of leave. Policies can be found by clicking on the links below.

Civil Duty and Legal Absence Leave – School Board Policy GCBDH
Educational Leave – School Board Policy GCBDGB
Family and Medical Leave – School Board Policy GCBDGB
Military Leave – School Board Policy GCBDGA
Overtime/Compensatory Time Guidelines – School Board Policy GCBBC-R
Religious Leave – School Board Policy GCBDF
Veteran’s Day – School Board Policy GCBG
Worker’s Compensation Leave – School Board Policy GBEA

Basic Group Life Insurance

Eligible employees are automatically enrolled in life insurance through the Virginia Retirement System (VRS) and administered by Minnesota Life. Hampton City Schools pays the total premium for basic group life insurance. Your amount of coverage is determined by rounding your annual salary to the next highest thousand and then doubling that amount.

 

Optional Group Life Insurance

The Optional Group Life Insurance Program allows you to purchase additional protection for yourself and your family. Minnesota Life also administers the Optional Group Life Insurance Program.

 

Dependent Coverage

If you are an active employee participating in the Optional Group Life Insurance plan, optional group life insurance is available to your spouse and dependent children. Your spouse is eligible for up to 50 percent of the maximum amount of your optional group life insurance coverage. You can purchase optional group life coverage for your minor children.

 

VRS Designation of Beneficiary Form

Virginia Retirement System Website


Plan 1 Members

You are in Plan 1 if your membership date is before July 1, 2010 and you were vested (you had at least five years of service credit) as of January 1, 2013.

Virginia Retirement System Plan 1 Handbook


Plan 2 Members

You are in Plan 2 if your membership date is before July 1, 2010 and you were not vested (you had less than five years of service credit) as of January 1, 2013, or your membership date is on or after July 1, 2010.

Virginia Retirement System Plan 2 Handbook


Hybrid Plan Members

You are covered under the VRS Hybrid Retirement Plan if your membership date is on or after January 1, 2014.

If your membership date is before January 1, 2014 and you elected to transfer to the VRS Hybrid Retirement Plan from the VRS Plan 1 or the VRS Plan 2, your coverage is effective July 1, 2014. If you were previously employed in a covered position and took a refund of your defined benefit member contributions and interest or withdrew your full account balance in an optional retirement plan (ORP), you will be rehired under the Hybrid Retirement Plan if you return to a position eligible for the plan. If you return to a position providing eligibility for either the hybrid plan or an ORP, you will elect one of these retirement plans upon reemployment.

Virginia Retirement System Hybrid Handbook 


Questions about retirement should be directed to Brian Sheffler, Financial Services Specialist 727-2335

Uniview Vision Website


Uniview Vision Insurance

A new employee with Hampton City Schools has 30 days from the first date of employment or change in status from part-time to full-time employment to enroll in benefits. The enrollment period expires after 30 days and new elections, changes, and certain canceslations cannot be made until the next open enrollment period, generally during the summer with an effective date of October 1. Changes can be made mid-year if a qualifying life event occurs such as a change in marital status, birth/adoption, death, or other qualifying event. If a qualifying life event occurs, an employee has 30 days from the date of the event to request a change. Please see the ‘Qualifying Live Events’ tab for more information.

VOYA is the investment provider for Hampton City Schools.

 

Scott Komarnicki is our VOYA Financial representative for Hampton City Schools 403b and 457 retirement plans. He has been working with school employees for more than 15 years. Scott is available to assist you in getting started with the HCS 403b, 457 retirement plans or to help you manage your existing investment account. Use the contact information or the enrollment meeting request link below to set up a school-wide or one to one meeting.

Scott Komarnicki
757-333-7377
scott@cfspro.com

Program Highlights

Enrollment Meeting Request

Robbin Ruth
Executive Director
727-2318

  • Policy development & interpretation
  • Overall strategic development of department
  • Employee relations & communication
  • EEO complaints
  • Sexual harassment claims
  • Grievance & probation
  • Termination & dismissal

Natia Revis
HR Assistant/Receptionist
727-2300

  • Accepts applications
  • Employment verifications
  • Provides general information

Kim Richardson
Teacher Development
Coordinator
727-2507

  • Coordinates new teacher induction, coach leadership,
    teacher development, and teacher leadership programs

Susanne Marcella
HR Manager
727-2316

  • Coordinates staffing
  • Processes applications for licensed personnel
  • Processes new hire contracts
  • Coordinates Individual Licensure Plans (ILP) for current HCS teachers
  • Processes tuition reimbursement forms for licensed personnel
  • Employee relations

Mark McGrath
HRMS Administrator
727-2312

  • Develops HR-related reports from K12 to support all departments
  • Develops Filemaker databases to support HR-related activities
  • Coordinates supplement census and issuance of supplemental contracts
  • Completes required HR-related Federal (Department of Labor, EEOC) and State (Department of Education, VA New Hire) reporting requirements

Nicole Samuelson
Compensation & Benefits Coordinator
727-2326

  • Responsible for job classification & job descriptions
  • Develops, reviews and monitors compensation systems
  • Wage and salary adjustments
  • FLSA compliance
  • Coordinates benefits open enrollment
  • Coordinates benefits information sessions for eligible new hires

Shari Huggar
HR Specialist -- FMLA
727-2325

  • Processes Family Medical Leave
  • Processes short/long term disability requests
  • Reviews & investigates background checks
  • Answers general questions
  • Processes applications for Instructional Assistants and Secretarial/Clerical

Carlise Hopson
HR Specialist -- Licensure
727-2311

  • Processes initial licensure and add-on requests
  • Processes experience reports
  • Processes Individual Licensure Plans (ILP) for current HCS teachers
  • Answers general licensure questions
  • Processes license renewals
  • Answers questions regarding professional development points
  • Processes new hires
  • Maintains data on employee licenses in K12

Sharmaine Alexander-Riggins
HR Specialist
727-2106

  • Processes all job postings
  • Processes new hires
  • Maintains data on employees in K12
  • Processes contracts & letters of employment for current employees
  • Processes benefits changes and new enrollments
  • Answers general HR questions
  • Processes applications for Food & Nutrition Services Department

Sally Seidnitzer
HR Specialist
727-2107

  • Processes contracts for external coaches
  • Processes new hires
  • Maintains data on employees in K12
  • Processes contracts & letters of employment for current employees
  • Processes benefits changes and new enrollments
  • Answers general HR questions
  • Processes applications for Transportation Department

Kacy Futrell
HR Recruiter
727-2319

  • Implements division-wide recruitment programs for instructional personnel
  • Promote new jobs and communicates with prospective employees
  • Coordinates university recruiting initiatives
  • Attends and coordinates recruitment fairs
  • Makes employment offers/prepares contracts

Hampton City Schools is a member of the Association of Title IX Administrators (ATIXA). Members of the Title IX Team attended the PreK-12 Coordinator training and the PreK-12 Investigator training. Principals and Assistant Principals attended the PreK-12 Investigator training. The links below will take you to the materials used during the classes.


As stated in School Board Policy AC and GBA, Hampton City Schools (“HCS”) does not discriminate with regard to race, color, religion, national origin, sex, sexual orientation, gender, gender identity, age, disability, ancestry, marital status, pregnancy, child birth or related medical conditions, status as a veteran, genetic information, or other characteristic protected by law in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups.  

 

HCS also prohibits retaliation under School Board Policy GBAB for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings. 

 

All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy.  All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources and Title IX/ADA Coordinator.  Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation.  For more information about this process, please review the Formal Resolution Process and/or Informal Resolution Process.

Discriminatory Harassment Complaint Form
Formal Resolution Process
Informal Resolution Process

The following individual will handle inquiries regarding nondiscrimination policies including Title IX and the Americans with Disabilities Act (ADA):

Executive Director of Human Resources
Title IX and ADA Coordinator
Department of Human Resources
One Franklin Street, Hampton VA 23669
757-727-2300
Email: hca-complianceofficer@hampton.k12.va.us

The following individual will handle inquiries regarding Section 504 compliance for students:

Director of Special Education/Designee
504 Coordinator
Department of Special Education
One Franklin Street
Hampton, VA 23669
(757) 727-2000
Email: hcs-complianceofficer@hampton.k12.va.us

The Americans with Disabilities Act (ADA)/Section 504  

Hampton City Schools is committed to full compliance with the Americans With Disabilities Act of 1990 (ADA), as amended, and Section 504 of the Rehabilitation Act of 1973, which prohibit discrimination against qualified persons with disabilities, as well as other federal and state laws and regulations pertaining to individuals with disabilities. 

 

The ADA mandates that effective reasonable accommodations be provided to qualified persons with disabilities, as defined by law, to ensure benefits and privileges of employment are applied to everyone.

 

To help us determine whether your medical condition constitutes a disability as defined by the ADA and, if so, whether reasonable workplace accommodations can be provided, the Disability Accommodation Request Form is to be completed by you and your physician.

 

Please keep a copy of this completed form for your records and submit the signed original form, along with required medical documentation to:

Hampton City Schools
Department of Human Resources
FMLA Specialist
1 Franklin Street 
Hampton, VA 23669

Response Time

You should receive notification of the Office of Equity and Employee Relations findings and recommendations within 30 days upon receipt of the completed request.

 

The Executive Director of Human Resources has been designated as the ADA Coordinator for Hampton City Schools. The ADA Coordinator is responsible for overseeing efforts to comply with the Americans with Disabilities Act and  disability laws, including responding to resolutions and conducting investigations of any allegation of noncompliance or discrimination based on disability. 

Frequently Asked Questions

 

1. What is a reasonable accommodation? Reasonable accommodations are changes made to a job or the workplace to enable an employee or job applicant to successfully perform the position’s basic duties and/or protect his or her health. A reasonable accommodation does not change the essential functions of the job. Whether a particular accommodation request is reasonable depends upon the situation and the type of job. The accommodation cannot be extremely costly or disruptive for the employer.

 

2. What is the definition of a qualified individual with a disability?

(i) A person who has a physical or mental impairment which substantially limits one or more of such person's major life activities;

(ii) A person who has a record of such an impairment; or

(iii) A person who is regarded as having such an impairment.

Major Life activities include, but are not limited to, functions such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.

 

3. What are essential job functions? Those job duties that are so fundamental to the position that one cannot do the job without performing the duties. A function can be essential if, among other things: the position exists specifically for the performance of that function; there are a limited number of other individuals who could perform the function; or the function is specialized and the individual is hired based on his or her ability to perform the function. The determination of the essential functions of a position must be done on a case-by-case basis so that the determination reflects not simply the components of a generic position description, but the job as it is actually performed.

 

4. What does the term “undue hardship” mean? Undue hardship means that a specific accommodation would require significant difficulty or expense. Undue hardship is always determined on a case-by-case basis, considering factors that include the nature and cost of the accommodation requested and the impact of the accommodation on the operations of the Division.

 

5. Will I be considered for reassignment? Reassignment is a "last resort" form of reasonable accommodation that, absent undue hardship, is provided to employees who, because of a disability, can no longer perform the essential functions of their jobs, with or without reasonable accommodation.In addition, an employer is not required to create a new job or to “bump” another employee from a job in order to provide a reasonable accommodation; nor is an employer required to promote an individual with a disability to make such an accommodation. If reassignment is the accommodation, the employee will be given a “reasonable amount of time” in which to seek alternate employment with the District. Reassignments are made only to funded vacant positions and only to employees who are qualified for the new position.

If you are in a state-approved teacher education program and would like to learn how you can complete a practicum and/or student teaching assignments in HCS, email the Field Placement Office.

 

Click here to complete the Placement Request Form.