HAMPTON CITY SCHOOLS EVERY CHILD, EVERY DAY, WHATEVER IT TAKES!

emailFacebookInstagramTwitterYoutube Portal Parents and Students

PEACHJAR eFLYER PROGRAM

Hampton City Schools Goes Greener!

In the past, our schools sent home flyers in students’ backpacks. As part of our efforts to be more environmentally friendly, to embrace innovative technology, and to reach more families, we are moving from paper to a free digital flyer delivery method using the company Peachjar, Inc.

 

Each year, our schools will save tons of paper and reduce significant dollars in copy costs. In addition, paperless delivery of school flyers will protect instructional time by removing an administrative load from teachers, office staff, and volunteers.

 

School and school district-approved eflyers will keep parents/guardians informed about upcoming school activities, programs, and events. 

 

With our Peachjar eflyer program, the eflyers may be sent directly to parents’/guardians’ email inboxes. eFlyers will also be posted on each school’s website homepage for easy access by clicking on the Peachjar logo like the one below.



peachjar flyers

 

No action is required on your part. Parents/guardians will receive a welcome email from the service provider (Peachjar) that includes a username and password. This is provided to give parents/guardians the opportunity to manage their accounts and eflyer delivery preferences. Parents/guardians will not need to log in to receive or view eflyers.

 

To ensure smooth delivery of this communication, we suggest parents/guardians add “school@peachjar.com” to their email contacts. Note: add “school@peachjar.com” just as written; do not change it to the name of a specific school @peachjar.com. When the first eflyer is received, be sure to click “always display images.”

 

Parents/guardians who do not receive an email from Peachjar may not have an email address on file with their child’s school. Please see these FAQs for instructions on adding an email address to the Peachjar distribution list or for additional information.

 

This system is used exclusively for distribution of school-approved eflyers. Email addresses will not be shared or used for any other purpose. Thank you for helping us save time, money, and lots of trees!

 

Newsletters, school events, and PTA news/updates will now be sent to parents/guardians through a digital flyer delivery. These eflyers will now be posted to each school’s website for easy access and will be emailed directly to parents’ and guardians’ inboxes.

 

Each school has designated a Peachjar site administrator to upload flyers to the school’s Peachjar account. Please send your flyers to the designated site administrator for consideration and uploading.

 

All flyers to be distributed must:

  • Have a specific and primarily instructional value, or non-commercial community wide benefit.
  • Be in PDF format.
  • Contain font sizes not less than size 12.
  • Contain the name and contact information of the sponsoring entity.

Flyers must not contain materials that:

  • Endorse or encourage the use of alcohol, tobacco, electronic cigarettes or any illegal substance or action.
  • Endorse or encourage any violation of the Code of Student Conduct.
  • Are obscene, pornographic, or defamatory.
  • Contain a message that is religious or political in nature.
  • Promote activities that have the potential to disrupt the learning environment.

 

As part of our efforts to be more environmentally friendly, embrace innovative technology, reach more families, and maintain fiscal responsibility, Hampton City Schools (HCS) moved from paper to digital flyer delivery in January 2019. Paper flyers from outside organizations will no longer be distributed.

 

HCS has selected the service provider, Peachjar, for this “go greener” initiative. Peachjar is a free online service for our students and parents to receive announcements from their child’s school, nonprofit 501(c)(3) organizations in the city of Hampton, as well as city and state supported organizations. Eflyers are posted on each school’s webpage for easy access and are emailed directly to parents’ and guardians’ inboxes. With Peachjar, parents can easily find and view flyers, and take action immediately to sign up for activities and events.

 

If you wish to distribute flyers to HCS parents, you may register for a Peachjar account as a “Program/Enrichment Provider” and upload your flyer for distribution to your desired schools within HCS. Peachjar does charge a fee to Program Providers, but it is significantly less than the cost of printing, copying, bundling, and delivering flyers for approximately 19,000 students. Fees are set and collected by Peachjar. Costs are determined per flyer, per month with options to purchase bulk rate packages. Service fees may be waived when a local community organization is promoting a free event that does not entice participants to join a fee-based program, or purchase products or services.

 

Once you create a Peachjar account, you will upload flyers for approval by the district’s central office. Please be aware of the district’s Guidelines for Online Flyer Distribution, which can be found below. Most importantly, an organization requesting flyer distribution must be a qualified non-profit with proof of non-profit status. The district reserves the right to deny any request

 

We want to ensure our transition to Peachjar is as easy as possible for our community partners. Please visit https://www.peachjar.com/faqs.html to set up your Peachjar account, and learn how to upload your flyers today.

 

The process to register with Peachjar is easy:

  • Visit www.Peachjar.com and click 'Sign Up'

  • Enter email address and choose 'Program Provider' as your Account Type

  • Enter User Information and Business Information (first and last name, username, password, org name, category, org type, and location)

  • Upload flyer for approval (in PDF format)

  • HCS staff will review the material and approve or deny dissemination based on the guidelines below

  • Any questions about Peachjar or for help setting up an account, contact Chris Beal, Peachjar Customer Support Specialist at (858) 997-2117 x165 or chrisbeal@peachjar.com

    An organization requesting flyer distribution must be a qualified nonprofit organization in good standing with the Internal Revenue Service, an agency of the City of Hampton, an agency of the Commonwealth of Virginia, or a post-secondary institution in the City of Hampton.

     

    Flyers must have a specific and primarily instructional value, or non-commercial community wide benefit and must not conflict with similar activities provided by HCS or in partnership with HCS. 

    The organization requesting the use of the flyer distribution system must be the lead organization hosting, managing and collecting any fees for the event and therefore must have proof of its own non-profit status.

     

    Qualified organizations should visit the District flyer distribution system (Peachjar) to register as an “Enrichment or Community Organization”.

    a. Organizations will upload their IRS non-profit status letter (if applicable) and the flyer that they would like to be considered for distribution.
    b. Organizations will select which schools they would like the flyer to be distributed to. Options include specific schools, categories of schools such as, elementary, PK-8, middle, high, or centers.
    c. Organizations will select how long a flyer is to remain active on a school website(s).

    Flyers are automatically submitted to the District. The District will review the information submitted and determine if the request is in accordance with District regulations (School Board Policy KF - Distribution of information/materials and School Board Policy KJ – Advertising in Schools). The District typically reviews flyer-posting requests within 7 to 14 working days, excluding holidays and District observed breaks. Please submit your flyers well in advance for optimal promotion opportunities.

     

    Organizations will be notified, through the flyer distribution system (Peachjar), if their flyer was approved, denied or if additional information is required. If approved, the flyer will be emailed to students, parents, staff and community members whom have registered to receive flyers. The flyer distribution system (Peachjar) charges a fee for this service. Fees are set and collected by the company. Service fees may be waived when a local community organization is promoting a free event that does not entice participants to join a fee-based program, or purchase products or services

     

    Please note that all flyers will automatically include the following disclaimer:“These materials and the activity described herein, are not sponsored or endorsed by the Hampton City School Board.”

 

HCS does not approve the distribution of materials which:

  • Endorse or encourage the use of alcohol, tobacco, electronic cigarettes or any illegal substance or action.

  • Endorse or encourage any violation of the Code of Student Conduct.

  • Are obscene, pornographic, or defamatory.

  • Contain a message that is religious or political in nature.

  • Promote activities that have the potential to disrupt the learning environment.